Accounting

When the period closes, Svalog has your accountant covered - VAT summaries, a profit & loss view, and period locking, then every PDF, e-invoice XML and CSV bundled into one ZIP. Log everyday expenses too, and keep a permanent archive of every e-invoice you issue.

Export to Accountant

The Accounting → Export page packages a period's documents for your accounting firm. Pick a period with the presets (This/Last Month, Quarter, Year) or a custom date range.

Svalog lists everything in the period across four groups - Invoices, Credit Notes, Purchases (goods receipts), and Payments - all pre-selected. Untick anything you want to exclude. A "NEW" badge marks documents that have not been exported before.

Download ZIP - Downloads a ZIP of the selected documents (PDF and/or XML, per the export format in Settings) plus CSV summaries.
Send to Accountant - Emails the same ZIP to the accounting email address configured in Settings.
Accounting software format - Optionally add a set for your accountant's program to the ZIP: Xero or QuickBooks CSV, or VOD (XML), the Slovenian common format for importing postings into accounting software.
Monthly auto-export - Set a day of the month (1-28) to email the previous period automatically; 0 disables it. The automatic e-mail carries the ZIP without an accounting software set.

A running VAT summary (output VAT, input VAT, and net VAT payable) is shown for the selected documents. Past exports are listed under Accounting → Export History.

VOD (XML) writes the selected invoices and credit notes to vod/vod_izdani.xml as ready-made postings: the customer receivable, revenue by VAT rate (goods and services separately) and output VAT. Purchases and payments are not part of the VOD file.

When you pick VOD, the VOD accounts panel appears on the Export page. Enter your accountant's account numbers and click Save accounts - the import posts to these accounts exactly as written. Fill in suggested accounts offers synthetic accounts from the Slovenian chart of accounts for the empty fields; confirm them with your accountant first. Under More you can set the document symbols and, if your accountant's program asks for them, Company and Key.

If an account the selected documents need is missing, the export stops and names every missing account. Documents VOD cannot carry are left out of the file and listed in vod/vod_skipped.txt - for example invoices not issued yet, amounts not in euros, VAT rates other than 22, 9.5 and 5 %, or a buyer country Svalog does not recognise. They keep the "NEW" badge.

Profit & Loss

Accounting → Profit & Loss shows revenue, costs, and profit for a selected period. Set a From and To date (or use a preset) and choose a grouping (Month, Quarter, or Year).

Revenue - Invoiced amount from sent, paid, partially paid, and overdue invoices, less credit notes (Net Revenue).
Cost of Goods Sold (COGS) - Base cost × quantity for each invoice line in the period.
Gross Profit - Net revenue minus COGS.
Operating Expenses - Total expenses logged in the period (see Expenses).
Net Profit - Gross profit minus operating expenses.
Cash Collected - Payments actually received in the period.

COGS uses the base cost on each product; products with no base cost contribute €0. Margin % is gross profit as a percentage of net revenue.

Expenses

Record business costs that don't come from a purchase order (rent, utilities, software, etc.) under Accounting → Expenses. Any user can log expenses. For each expense:

Date (required) and Category (required).
Description (required).
Gross Amount (required) and Tax Rate % - the net and VAT are split out automatically.
Payment Method - Bank Transfer, Cash, Card, or Other.
Supplier (optional), Reference, and Notes.

Manage the category list under Accounting → Expense Categories. Each category has a name, an optional description, and an optional account code for your accountant. Logged expenses feed the Operating Expenses line on the Profit & Loss report.

Period Locking

Accounting → Period Locking shows a 12-month grid for the selected year. Lock a month once it has been reported to your accountant to prevent back-dated changes to that period. Locked months show who locked them and when.

Locking and unlocking is available to managers and admins. Unlock a period if you need to make a correction, then lock it again.

XML Archive

Accounting → XML Archive is a permanent, read-only record of every e-invoice XML generated (invoices and credit notes). Filter by document type or number and download any stored XML.

Entries are never deleted - they are retained for long-term audit and legal compliance.