Accounting

When the period closes, Svalog has your accountant covered — VAT summaries, a profit & loss view, and period locking, then every PDF, e-invoice XML and CSV bundled into one ZIP. Log everyday expenses too, and keep a permanent archive of every e-invoice you issue.

Export to Accountant

The Accounting → Export page packages a period's documents for your accounting firm. Pick a period with the presets (This/Last Month, Quarter, Year) or a custom date range.

Svalog lists everything in the period across four groups — Invoices, Credit Notes, Purchases (goods receipts), and Payments — all pre-selected. Untick anything you want to exclude. A "NEW" badge marks documents that have not been exported before.

Download ZIP — Downloads a ZIP of the selected documents (PDF and/or XML, per the export format in Settings) plus CSV summaries.
Send to Accountant — Emails the same ZIP to the accounting email address configured in Settings.
Accounting software CSV — Optionally include a Xero- or QuickBooks-formatted CSV in the ZIP.
Monthly auto-export — Set a day of the month (1–28) to email the previous period automatically; 0 disables it.

A running VAT summary (output VAT, input VAT, and net VAT payable) is shown for the selected documents. Past exports are listed under Accounting → Export History.

Profit & Loss

Accounting → Profit & Loss shows revenue, costs, and profit for a selected period. Set a From and To date (or use a preset) and choose a grouping (Month, Quarter, or Year).

Revenue — Invoiced amount from sent, paid, partially paid, and overdue invoices, less credit notes (Net Revenue).
Cost of Goods Sold (COGS) — Base cost × quantity for each invoice line in the period.
Gross Profit — Net revenue minus COGS.
Operating Expenses — Total expenses logged in the period (see Expenses).
Net Profit — Gross profit minus operating expenses.
Cash Collected — Payments actually received in the period.

COGS uses the base cost on each product; products with no base cost contribute €0. Margin % is gross profit as a percentage of net revenue.

Expenses

Record business costs that don't come from a purchase order (rent, utilities, software, etc.) under Accounting → Expenses. Any user can log expenses. For each expense:

Date (required) and Category (required).
Description (required).
Gross Amount (required) and Tax Rate % — the net and VAT are split out automatically.
Payment Method — Bank Transfer, Cash, Card, or Other.
Supplier (optional), Reference, and Notes.

Manage the category list under Accounting → Expense Categories. Each category has a name, an optional description, and an optional account code for your accountant. Logged expenses feed the Operating Expenses line on the Profit & Loss report.

Period Locking

Accounting → Period Locking shows a 12-month grid for the selected year. Lock a month once it has been reported to your accountant to prevent back-dated changes to that period. Locked months show who locked them and when.

Locking and unlocking is available to managers and admins. Unlock a period if you need to make a correction, then lock it again.

XML Archive

Accounting → XML Archive is a permanent, read-only record of every e-invoice XML generated (invoices and credit notes). Filter by document type or number and download any stored XML.

Entries are never deleted — they are retained for long-term audit and legal compliance.